This Privacy Notice describes the relationship between Amnesty International UK Wakefield Group (“AIUKW”) and your data – how it is acquired, processed and stored. It will demonstrate our respect for your data regarding security and compliance with current data protection legislation, and in particular, the General Data Protection Regulation, in effect from 25th May 2018.
Policy Updated: Monday, 17 September 2018
Accessed at: http://www.aiukwakefield.org.uk/dpn/
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].
- There exists NO statutory requirement for a Data Protection Officer (DPO) for AIUKW
- All VOLUNTEERS of the client organisation who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured
3. Who we are
AIUKW is a local group, based in Wakefield, representing the internationally recognised human rights organisation, Amnesty International.
AIUKW is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
4. How do we process your personal data?
AIUKW complies with its obligations [under the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To maintain and administer accurate membership records (name, address, phone, email etc)
- To effectively manage and administer a direct-email list to keep you informed of events and news
- We collect data for contacting you only via our Mailing List Signup Form. No other data is collected or retained via our website (tracking cookies etc)
- No financial data is collected or retained
5. What is the legal basis for processing your personal data?
Article 6 – “Lawfulness of processing”
Our legal basis for processing of the personal data consists of:
• Article 6.1(a) – “the data subject has given consent to the processing of his or her personal data for one or more specific purposes;”
• Article 6.4(e) – “the existence of appropriate safeguards, which may include encryption or pseudonymisation.”
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will be not be shared without your consent.
7. How long do we keep your personal data?
We keep your personal data for no longer than is reasonable, though normally for the period of active interest and membership. Personal data is not retained for any reason once your interest ends.
8. Your rights and your personal data
- The right to request a copy of your personal data which AIUKW holds about you;
- The right to request that AIUKW corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for AIUKW to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact Mrs. Linda Fielding, Secretary, Amnesty International UK Wakefield Group, Quaker Meeting House, Thornhill Street, Wakefield, WF1 1NQ; 07800 605397, firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Simon Beresford – Chair
Amnesty International UK Wakefield Group
Monday, 17 September 2018